Privacy Policy

Last updated: January 2026

Introduction

plaxorvani.top Ltd ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website plaxorvani.top and use our enterprise digital workflow reporting platforms and services.

Data Controller

plaxorvani.top Ltd is the data controller for the purposes of the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. Our registered office is at 10 Mill Lane, Edinburgh EH3E 6SV, Scotland, United Kingdom. Company Registration Number: 96325874.

Data We Collect

We may collect and process the following categories of personal data about you:

  • Contact Information: Name, email address, phone number, company name, and job title when you contact us or request information about our services.
  • Website Usage Data: IP address, browser type, operating system, referring URLs, pages visited, and time spent on our website.
  • Communication Records: Records of correspondence when you contact us via email, phone, or our contact forms.
  • Technical Data: Device information, browser settings, and other technical information collected through cookies and similar technologies.
  • Marketing Data: Your preferences for receiving marketing communications and information about your interactions with our marketing materials.

How We Use Your Information

We use the personal data we collect for the following purposes and on the following legal bases:

  • Providing Services: To deliver our digital workflow reporting platforms and related services (legal basis: contract performance and legitimate interests).
  • Communication: To respond to your enquiries, provide customer support, and send service-related communications (legal basis: contract performance and legitimate interests).
  • Marketing: To send you information about our services, industry insights, and promotional materials where you have consented or where we have legitimate interests.
  • Website Improvement: To analyse website usage, improve our services, and enhance user experience (legal basis: legitimate interests).
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes (legal basis: legal obligation).
  • Security: To protect our website, services, and users from fraud, security threats, and other harmful activities (legal basis: legitimate interests).

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner. For detailed information about our use of cookies, please see our Cookie Policy.

Data Sharing and Disclosure

We may share your personal data in the following circumstances:

  • Service Providers: With trusted third-party service providers who assist us in operating our business, such as hosting providers, analytics services, and marketing platforms.
  • Legal Requirements: When required by law, court order, or government authority, or to protect our rights, property, or safety.
  • Business Transfers: In connection with any merger, acquisition, or sale of business assets.
  • Consent: With your explicit consent for specific purposes not covered by this policy.

International Data Transfers

Your personal data may be transferred to and processed in countries outside the UK and European Economic Area (EEA). When we transfer data internationally, we ensure appropriate safeguards are in place, including adequacy decisions, standard contractual clauses, or other approved transfer mechanisms under GDPR.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by law. Generally, we retain contact and communication data for up to 7 years after our last interaction, website usage data for up to 2 years, and marketing data until you withdraw consent or object to processing.

Your Rights

Under GDPR and UK data protection laws, you have the following rights regarding your personal data:

  • Right of Access: Request copies of your personal data and information about how we process it.
  • Right to Rectification: Request correction of inaccurate or incomplete personal data.
  • Right to Erasure: Request deletion of your personal data in certain circumstances.
  • Right to Restrict Processing: Request restriction of processing in certain circumstances.
  • Right to Data Portability: Request transfer of your data to another organisation in certain circumstances.
  • Right to Object: Object to processing based on legitimate interests or for direct marketing purposes.
  • Right to Withdraw Consent: Withdraw consent where processing is based on consent.

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and staff training on data protection.

Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children under 16. If we become aware that we have collected personal data from a child under 16, we will take steps to delete such information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "last updated" date.

Contact Information

If you have any questions about this Privacy Policy, wish to exercise your rights, or have concerns about how we handle your personal data, please contact us:

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's supervisory authority for data protection matters, if you believe we have not handled your personal data in accordance with applicable laws.